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Using a Web Browser
Many email service provider supplement users with a web interface to read emails, which can be done using a web browser. The default browser that comes with gNewSense 2.3 is Epiphany, a simple web browser. If you're looking for a browser with more sophistication and features you should consider GNU Icecat, a liberated version of Firefox.
Notice for Gmail users
It is also possible to access email in gNewSense using an email client. Read further to get yourself acquainted.
Using an Email Client
There are two popular ways to fetch emails using an email client, POP3 and IMAP. Each protocol works differently; the following sections explain these differences.
Go for IMAP, if
You want your emails, in the email client, to be synchronized with the mail server. If you delete you emails through the web interface, they will be reflected in your email client, the vice versa is also true. This gives you an advantage to access your emails from anywhere where you have Internet and a computer, since all your emails are always there on the web server.
Go for POP3, if
You don't want to your emails to be stored on remote servers and if you're a privacy freak. POP3 doesn't synchronize your email with the mail server, all it does is fetch the emails for you and creates a local copy of all the emails in your hard disk. If don't want your incoming mails to lurk on remote servers, you may choose to delete emails from the mail server as soon as you get a local copy of it.
The SMTP Protocol
SMTP is the standard protocol for sending email from you email client. You will be using this protocol for both the configurations - IMAP and POP3.
Evolution is the default email client that comes with gNewSense. If you have used (the obnoxious) Microsoft Outlook, at first sight, you will find that Evolution has a similar interface. It is not only an email client, as with (the obnoxious) Microsoft Outlook there are a couple other features - Contacts, Calendar, Memos and Tasks.
Gmail lets you access your email through both IMAP and POP3. The configuration for both protocols for Gmail follows.
Enabling IMAP/POP in Gmail.
Prior to configuring Evolution to do emails, you must tell Gmail that you wish to use IMAP/POP to send and receive emails. To do this, log in to the web interface of Gmail. Go to the Settings link (at the top right corner), in the Settings page, click on the Forwarding and IMAP/POP option. After you to this, enable POP or IMAP in the page below and hit save changes.
Kicking off Evolution.
You may start off Evolution either by going to Application --> Internet --> Evolution or by typing evolution from the gnome-terminal
Opening evolution for the first time?
Automatically a configuration wizard should come up on screen. In this case, just hit Forward and the next window will ask you whether you want to restore the Evolution backup, if you have a back up of Evolution, this step should do everything and you will be able directly get started with email from Evolution. If don't have a backup or you have never used Evolution before, just hit Forward.
You already have an account in Evolution and want add another?
To add another account, go to Edit --> Preferences (Shift+Ctrl+S) and in the Mail Accounts section, hit the Add button. In the new dialog box, hit Forward.
There are just 5 simple steps to start emailing from Evolution. Skim through the sections that follow.
'Evolution, Gmail and IMAP'.
- Identity dialog
This is the first dialog box in the configuration wizard. Here you have to provide your Name and the email address that you wish to use. You may wish to make this the default account by ticking the "Make this account default" box and fill other optional information as is required.
- Receiving Email dialog
The image below is gives a precise illustration of how you have to go about this dialog box. Make sure that you give your full email address under the Username field. The wizard doesn't provide you with seperate input boxes for server name and the port number. Therefore, it is required that you give both of them in the Server field - imap.gmail.com:993.
- Receiving Options dialog
In this dialog box tick those fields that are appropriate and also set the time intervals for Evolution to check for emails. If you're not very sure of any of the options, leave this dialog box untouched and move to the next step.
- Sending Email dialog
We use a SMTP protocol to send emails for both IMAP and POP3, so the values for the fields in this dialog remains the same for both IMAP and POP3 configuration. Choose the Server Type to be SMTP, the Server field should have smtp.gmail.com:587 as it's value. Server authentication is absolutely needed, so tick the next field, The encryption type should be TLS and the Authentication Type should be Login. Again here the Username field should contain your full email address.
- Account Information dialog
You're just one step from configuring your Evolution to start doing emails. In this dialog, give the account a name. That is it. Hit Forward and then Apply. You should be now able to do emails from Evolution.
'Evolution, Gmail POP3'.
Only if you desire to delete you emails from the Gmail server and wish to have only a local copy of your emails, you must choose to use POP3. Otherwise IMAP is a better option. Have a look at this page, before you configure your copy of Evolution with POP3 :
The only difference between configuring IMAP and POP3 lies in the Receiving Email dialog. In this dialog the Server Type should be POP and the Server name is pop.gmail.com:995. Other than these two differences the configuration for POP is the same as IMAP.
Other Email clients
A list of other common email clients available in gNewSense can be found on the EmailClients page.